Rule 5.652.Access to pupil records for truancy purposes

Division 3. Juvenile Rules · Chapter 10. Medication, Mental Health, and Education · Last amended 2007 · Last verified September 10, 2026

In one sentenceRule 5.652 lets a judicial or probation officer obtain a pupil’s school records for truancy mediation or a truancy petition, on a written certification and without parental consent.

Full Text of Rule 5.652

Text sizeJump to: (a) (b) (c)

(a) Conditions of access (Ed. Code, § 49076)

Education Code section 49076 authorizes a school district to permit access to pupil records, including accurate copies, to any judicial officer or probation officer without consent of the pupil’s parent or guardian and without a court order for the purposes of:

(1) Conducting a truancy mediation program for the pupil; or

(2) Presenting evidence in a truancy proceeding under section 681(b).

(b) Written certification

The judicial officer or probation officer may request pupil records but must certify in writing that the requested information will be used only for purposes of truancy mediation or a truancy petition. A judicial officer or probation officer must complete and file Certified Request for Pupil Records—Truancy (form JV-530) and serve it with Local Educational Agency Response to JV-530 (form JV-531), by first-class mail to the local educational agency.

Form JV-531 must be completed by the local educational agency and returned to the requesting judicial officer or probation officer within 15 calendar days of receipt of the request with copies of any responsive pupil records attached. After receipt the judicial officer or probation officer must file form JV-531 and the attached pupil records in the truancy proceedings.

(1) The school district must inform by telephone or other means, or provide written notification to, the child’s parent or guardian within 24 hours of the release of the information.

(2) If a parent’s or guardian’s educational rights have been terminated, the school must notify the child’s surrogate parent, relative, or other individual responsible for the child’s education.

End

Plain-English Summary

The Education Code already permits a school district to release pupil records, including accurate copies, to a judicial officer or probation officer without the parent’s consent and without a court order — but only for two purposes: running a truancy mediation program for the pupil, or presenting evidence in a truancy proceeding.

The safeguard is a written certification. The officer must certify that the information will be used only for truancy mediation or a truancy petition, on form JV-530, and serve it by first-class mail on the local educational agency together with the response form JV-531.

The agency completes JV-531 and returns it within 15 calendar days with any responsive records attached; the officer then files both in the truancy proceeding. The family is not left in the dark: within 24 hours of releasing the information the district must tell the child’s parent or guardian by telephone, other means, or in writing — and where parental educational rights have been terminated, it tells the surrogate parent, relative or other individual responsible for the child’s education.

Frequently Asked Questions

Can school records be obtained for truancy without a court order?

Yes. The Education Code authorizes a school district to give a judicial officer or probation officer access to pupil records without parental consent and without a court order, for truancy mediation or to present evidence in a truancy proceeding.

What does the officer have to certify?

In writing, that the requested information will be used only for the purposes of truancy mediation or a truancy petition. The certification is made on form JV-530 and served by first-class mail with form JV-531.

How long does the school have to respond?

Fifteen calendar days from receipt of the request, returning form JV-531 with copies of any responsive pupil records attached.

Is the family told that records were released?

Yes. The district must inform the parent or guardian within 24 hours of the release — by telephone, other means, or in writing. If parental educational rights have been terminated, the surrogate parent, relative or other person responsible for the child’s education is notified instead.

Amendment History

Rule 5.652 amended and renumbered effective January 1, 2007; adopted as rule 1499.5 effective July 1, 2002.

(Subd (a) amended effective January 1, 2007.) (Subd (b) amended effective January 1, 2007.) (Subd (c) amended effective January 1, 2007.)

Source & verification. Rule text is reproduced verbatim from the Judicial Council of California. Adopted by the Judicial Council of California. Last verified September 10, 2026. · Official source

Also known as: pupil records truancy juvenile courtform JV-530 certified request for pupil recordsEducation Code 49076 truancy recordstruancy mediation school records