Rule 2.110.Protected Personal Information, not Contact Information, Procedures to Segregate When Information Already Exists in a Case File

Current through August 1, 2026 · Last verified September 12, 2026

In one sentenceUTCR 2.110 lets a person ask the court to segregate and redact protected personal information that is already part of a case file, and sets out the request form, the fee, and the redaction work the court performs.

Full Text of Rule 2.110

Text sizeJump to: (1) (2) (3) (4) (5) (6) (7)

(1) Purpose. This rule establishes:

(a) Procedures for a person to identify and segregate protected personal information when that information already exists in a document in a court case file and to request the information be kept from inspection by the general public.

(b) A process for a court, when it grants a request under this rule, to segregate and protect personal information from nonprotected information in the case file in a uniform way with an appropriate record.

(2) Information Covered. This rule may be followed to segregate and protect the same information already existing in a case file that could be segregated and protected at the time of submission under UTCR 2.100 and UTCR 2.130. The definitions in UTCR 2.100 apply to this rule.

(3) Relationship to Other Law. The following all apply to this rule:

(a) This rule is not the exclusive means for a court to protect personal information in case files from public inspection.

(b) Courts may use SLR to establish other procedures related to identifying and protecting information courts are allowed or required to keep confidential. But, SLR 2.111 is preserved for purposes of a court to:

(i) Require use of forms or procedures under this rule to identify specific protected personal information so that a court can segregate the information and protect it from public inspection; and

(ii) Establish requirements supplemental to this rule as necessary to help administer this rule.

(i) Of crime victims that is submitted to courts for processing restitution payments when restitution is sought and the information about a crime victim is kept confidential under ORS 18.048(2)(b).

(ii) That can be made confidential under ORS 25.020(8)(d), 109.767(5), 110.575, or 192.368.

(4) Procedure to Follow. A person may only request protected personal information be segregated under this rule when the information is already in a document that has become part of a court case file. To do so, a person must do all the following:

(a) Complete a request in substantially the form provided at www.courts.oregon.gov/forms. The request must:

(i) Describe generally the protected personal information and set out the legal authority for protecting the information.

(ii) Specifically identify the case file, document in the case file, and the page number of the page that is sought to be redacted.

(iii) Include a declaration under penalty of perjury, in substantially the same form as specified in ORCP 1E.

(iv) Be accompanied by a copy of that page sought to be redacted showing specifically the protected personal information to be redacted.

(b) Complete an information sheet in substantially the form provided at www.courts.oregon.gov/forms to duplicate the protected personal information sought to be segregated. The information sheet must be submitted as a separate document, not as an attachment to the request prepared under UTCR 2.110(4)(a).

(d) Pay the required fee set by Chief Justice Order.

(e) For purposes of UTCR 2.080, mail or deliver to parties a copy of the request only and not the information sheet or any attachments to the information sheet.

(5) Court Response. When a completed request is filed under this rule and granted by the court, the court will do the following:

(a) Segregate and protect the specifically identified protected personal information from the specific location in the specific document that is the object of the request unless there is a question about the court’s legal authority to keep the specific information from public inspection. The requestor need not obtain the signature of a judge. As official custodian of the case file under the OPRL, the trial court administrator will resolve any question about whether, or the extent to which, information may be kept from disclosure under this rule unless statute or court order expressly provides otherwise. A request under this rule to keep information confidential, segregated, or exempt from public inspection is not subject to challenge and hearing except as specifically provided by law.

(b) Separate and maintain the information sheet and any attachments as not subject to public inspection. Once the information sheet is separated, place the request in the case file.

(c) Replace any page from which the specific information is removed with a redacted copy of the page and keep the original, unmodified page with the information sheet and its attachments. Any substitute page from which the specific information is removed will include a notation of the date and responsible individual and that the redacting was done under this rule. Courts will separate information and redact documents under this rule according to the State Court Administrator’s direction, or as otherwise specifically provided by law.

(d) Send a notice confirming completion of work, that work cannot be completed for some reason, or that a request is denied only if the person includes a self-addressed, postage prepaid postcard that the court can use for that task. The postcard must also include the following text to be filled in as indicated for the court to mail:

“Dear (person requesting print your name here),

Your request of (insert date of request) to segregate specific personal information from information the general public can inspect in the case file for case number (insert case number) in the Circuit Court for (insert county) County (court will check and complete the appropriate following response):

[ ] Was completed on (insert date). (initials of appropriate court employee)

[ ] Could not be completed because (explain and provide contact information for further action):

[ ] Was denied because (explain and provide contact information for further action):

.”

(6) Time Limits, Court Authority to Refuse Request Based on Resources. This rule sets no time limit for courts to segregate information from existing court records when requested under this rule. Courts have a reasonable time given their ordinary workload and resources available. And, notwithstanding other parts of this rule, a court is not required to segregate information from existing court records based on a request under this rule if the workload created would adversely affect the resources available for a court to perform its ordinary duties.

(7) Parts of UTCR 2.100 and UTCR 2.130 That Apply to This Rule. The following subsections of UTCR 2.100 are applicable to this rule: (2), (5), (7), (8), and (9). The following subsections of UTCR 2.130 are applicable to this rule: (1), (6), (9), and (10).

End

Plain-English Summary

UTCR 2.100 handles information on its way into the file. This rule handles information that is already there. The same categories apply — the definitions in UTCR 2.100 govern here, and anything that could have been segregated at the time of submission under UTCR 2.100 or UTCR 2.130 can be segregated afterward under this one. What changes is the burden, because the court now has to go find the information and take it out.

The request is correspondingly more specific. Complete the form the Oregon Judicial Department provides, describing the information generally and setting out the legal authority for protecting it, and identify the case file, the document within it, and the page number of the page to be redacted. Include a declaration under penalty of perjury in substantially the form ORCP 1E specifies, and attach a copy of that page showing the information to be removed. File a separate information sheet duplicating the information, as its own document rather than an attachment to the request. Pay the fee set by Chief Justice Order. As under UTCR 2.080, the other parties receive the request only, never the information sheet or its attachments.

When the court grants the request, it does the physical work. The specifically identified information comes out of the specific location in the specific document. The page is replaced with a redacted copy carrying a notation of the date, the responsible individual, and the fact that the redaction was done under this rule, while the original unmodified page is kept with the information sheet and its attachments away from public inspection. The request goes in the case file. No judge's signature is required; as official custodian of the file, the trial court administrator resolves any question about the court's authority to withhold the information, and the request is not subject to challenge and hearing except where the law specifically provides. A self-addressed, postage prepaid postcard in the form the rule sets out will get you written confirmation that the work was done, could not be done, or was denied.

Two limits are worth planning around. The rule sets no deadline for the court, which has a reasonable time given its ordinary workload and available resources. And a court is not required to segregate information from existing records at all if the workload the request would create would adversely affect the resources it needs for its ordinary duties. Several parts of UTCR 2.100 and UTCR 2.130 are folded into this rule by reference, so the definitions, the inspection rules, and the consequences of further disclosure follow you here.

Frequently Asked Questions

Can I get personal information removed from something already filed?

Yes. This rule exists for exactly that situation. You may request that protected personal information already in a court case file be segregated and kept from public inspection, using the forms the Oregon Judicial Department provides.

Is there a fee?

Yes. The rule requires the person making the request to pay the required fee set by Chief Justice Order. That is a difference from UTCR 2.100, which handles information segregated at the time of filing and does not impose a fee for the request.

What exactly do I have to identify in the request?

The case file, the document in that file, and the page number of the page you want redacted. You must also attach a copy of that page showing specifically what should come out, describe the information generally, set out the legal authority for protecting it, and include a declaration under penalty of perjury.

Vague requests do not work here. The court acts on a specific location in a specific document.

How long will the court take?

The rule sets no time limit. Courts have a reasonable time given their ordinary workload and the resources available.

A court can also decline outright. If the workload a request would create would adversely affect the resources the court needs for its ordinary duties, it is not required to do the work.

What happens to the original page?

It is replaced in the file with a redacted copy, and the original unmodified page is kept with the information sheet and its attachments, away from public inspection. The substitute page carries a notation of the date, the responsible individual, and the fact that the redaction was done under this rule.

Source & verification. The rule text is reproduced verbatim from the official Oregon Uniform Trial Court Rules (UTCR 2.110). Prescribed by the Chief Justice of the Oregon Supreme Court (UTCR 1.020). The plain-English summary is original and written by us. Last verified September 12, 2026. · Official source

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