As soon as practical after the imposition of the sentence or modification of an earlier disposition, the clerk shall notify the commissioner of the Department of Corrections of the sentence, and shall mail to such department the documentation required by law. Disposition reports shall be forwarded to the Georgia Crime Information Center (GCIC) not more than 30 days after disposition decisions.
Rule 35.1.Notification to Department of Corrections
Rule 35. POST–SENTENCE INFORMATION · Last amended 1989 · Last verified July 17, 2026
In one sentenceRule 35.1 requires the clerk to notify the Department of Corrections of a sentence or a changed disposition as soon as doing so is feasible, mail the required paperwork, and forward disposition reports to the Georgia Crime Information Center within 30 days of the disposition decision.
Full Text of Rule 35.1
Plain-English Summary
Rule 35.1 hands the clerk two administrative jobs once a sentence, or a change to an earlier disposition, has come down. The first is notice: telling the Department of Corrections’ commissioner about the sentence as soon as that is feasible, along with mailing whatever paperwork the law calls for.
The second job runs on a firmer deadline. The clerk has to forward disposition reports to the Georgia Crime Information Center within 30 days of the disposition decision — a fixed window for sending the report, not for its arrival at GCIC, and unlike the feasibility standard that governs notice to the Department of Corrections.
Neither obligation touches the substance of the sentence itself. Both exist to keep the state’s corrections and criminal-history systems current, so the people who rely on those records — corrections officials tracking who they are receiving, and anyone checking GCIC records for a criminal history — see accurate information without needless delay.
Frequently Asked Questions
Who is responsible for notifying the Department of Corrections of a sentence?
The clerk.
How quickly must the clerk notify the Department of Corrections?
As soon as doing so is feasible, once a sentence is imposed or an earlier disposition changes.
What must be mailed to the Department of Corrections?
Whatever documentation the law requires.
What is the deadline for the clerk to send disposition reports to the Georgia Crime Information Center?
The clerk must forward disposition reports to GCIC not more than 30 days after the disposition decision — a deadline measured by when the report is sent, not by when it arrives at GCIC.
Does Rule 35.1 apply only to new sentences, or also to changes in an earlier disposition?
Both — the duty arises whenever a sentence is handed down or an earlier disposition gets modified.
Amendment History
Amended effective March 9, 1989.
Source & verification. Rule text and amendment history are
reproduced verbatim from the Uniform Superior Court Rules, published by the
Council of Superior Court Judges of Georgia. Last verified July 17, 2026.
· Official source
Also known as: notify Department of Corrections after sentencing GeorgiaUSCR 35.1GCIC disposition report deadline GeorgiaGeorgia clerk sentence notification rule30 day disposition report Georgia crime information center